Kavlo reads the payment terms, accruals, and renewals buried in your vendor contracts and tells your financial system where every dollar belongs.
The problem
The ERP records transactions after they clear. The answers finance needs at close and at renewal live in the contract language itself.
The contracts that define those transactions, the rates, the escalation triggers, the notice windows, stay scattered across procurement, legal, and AP in unstructured files.
What you get
Connect your document sources once. Kavlo reads vendor agreements in any format and extracts the terms finance actually budgets against: payment schedules, rate cards, escalation clauses, committed minimums, and termination penalties. Each field carries a confidence score and a source reference back to the clause it came from.
ServiceNow, Inc.
ENTERPRISE SUBSCRIPTION ORDER FORM
ORD-SNOW-2026-0142 · Status: EXECUTED
Extracted Terms
Effective Date
Feb 1, 2026
Context: Subscription start defines the prepaid amortization schedule.
Execution Date
Jan 24, 2026
Initial Term
36 months
Auto-Renewal
Yes · 60-day notice
Total Contract Value
$2,160,000
Kavlo reads payment terms, service periods, and delivery schedules to derive the accounting treatment your ERP does not auto-compute: prepaid assets, accrued liabilities, period expense, A/P, and A/R. Every figure traces back to the clause that justifies it, so month-end close and audit prep start from contract-backed evidence.
Period expense, prepaid assets, accrued liabilities, and payables, ready for close
$312K
$148K
$276K
$94K
Invoice ledger
Every renewal date, notice window, and auto-renewal clause mapped to a List, Calendar, and Gantt timeline with 30/60/90-day windows. Kavlo tracks both the Notice Date and the End Date, so finance sees what is renewing, at what escalated rate, and whether the window to renegotiate or exit is still open.
Monitor contracts approaching renewal dates
$1.8M
4 contracts
$3.4M
3 contracts
$6.1M
5 contracts
$22.7M
38 contracts
Salesforce (auto-renews +7%)
ServiceNow ITSM
AWS Enterprise Agreement
Kavlo compares the entitlements written into your software and services contracts against actual usage through the Okta integration. Seats and subscriptions that renew on autopilot without the usage to justify them surface as recoverable spend before the next renewal locks them in.
Entitlements vs actual usage, synced via Okta
1,240
38
14
19
Salesforce
Sales
Workday HCM
HR & Finance
Adobe Creative Cloud
Marketing
Zoom Enterprise
Comms
In practice
The company runs vendor spend across dozens of suppliers, with contracts split between procurement folders, the legal share, and the AP inbox. Month-end close drags because the team reconciles invoices to POs by hand, then digs through PDFs to decide whether each payment is a period expense, a prepaid asset, or an accrued liability. Industry research from World Commerce & Contracting puts the cost of poorly managed contracts at up to 9% of annual revenue, and the controller has no clean way to see where that leakage is hiding.
They connect SharePoint and the AP inbox to Kavlo, and the active contract base is read and structured in place. The controller sees prepaid assets that were being expensed in the wrong period because the multi-year service clauses had never been parsed, invoices billed at rates that vary noticeably from the contracted rate, and a cluster of auto-renewals due to roll over inside the next notice window. The Okta comparison flags software entitlements the company is paying for well beyond what it actually uses.
Those findings become the close playbook: prepaid and accrued entries derived from the contract terms with the source clause attached, invoice matching that validates billed rates against contracted ones before approval, and a renewal calendar feeding forward spend projections grounded in escalation clauses and committed minimums. Audit prep starts from one centralized, traceable record.
Period expense, prepaid assets, accrued liabilities, and payables, ready for close
$312K
$148K
$276K
$94K
Invoice ledger
This is a representative scenario based on Kavlo's capabilities.
Before / after
Month-end close
Prepaid and accrued
Budget forecasting
Auto-renewals
SaaS and license spend
Audit readiness
Integrations
SharePoint
Google Drive
Box
Gmail
Outlook
OneDrive
Okta
SAP
Oracle NetSuite
QuickBooks
Slack
Microsoft Teams
ClaudeSecurity
Built for organizations that take data governance seriously. Your contracts never leave your control.
Enterprise-grade infrastructure. Your data never touches shared environments.
Your contracts, your data, your terms. No model training on your documents.
SOC 2 Type II certification in progress. Security and availability controls at every layer.
Every extraction, every workflow action, every approval tracked and exportable.
The ERP records transactions after they clear. Kavlo reads the contracts that define those transactions: payment schedules, rate structures, escalation clauses, and service periods. From that, it computes accounting treatments your ERP does not auto-derive, such as prepaid assets and accrued liabilities, because ERPs do not parse contract language. Each figure links back to the clause it came from, and your accounting team reviews before posting to the GL.
Yes. Every extracted field carries a per-field confidence score and a source reference to the clause and page it came from, plus three metadata layers explaining what the field is, a plain-language summary, and why it was extracted. Derived entries like prepaid and accrued amounts link to the underlying contract terms, so your team and your auditors can trace each number back to the source document.
PDF, Word, Excel, scanned images, and email attachments. Kavlo auto-classifies the document type on ingest and normalizes everything into the same structured output, so contracts stored inconsistently across procurement, legal, and AP still produce comparable financial data.
Kavlo tracks both the Notice Date and the End Date for every agreement and surfaces them on 30/60/90-day windows in a List, Calendar, or Gantt view. Auto-renewal clauses are flagged before the notice window closes, and escalation clauses and committed minimums roll into forward spend projections, so renewals enter the budget as known commitments.
Kavlo runs on private cloud with full multi-tenant data isolation, and your data is never used to train models. SOC 2 Type II certification is in progress. For multi-entity finance functions, each entity's contracts and extractions stay isolated while consolidating into management roll-up views.
Also for
Point Kavlo at your contract sources and AP inbox and see the prepaid, accrued, renewal, and recoverable-spend exposure it surfaces on your own data.
